Optimum Closure and Commitment
To achieve optimum closure,
consensus, and commitment on any number of issues, use the following check list
to prepare for a meeting. Press File Print Frame to receive two pages. Feel
free to distribute as many as you need.
1. When calling a meeting, decide:
will a successful outcome look like?
Who must attend to reach the
circulate a clear agenda to help people prepare. Your agenda should
brief description of each item and time allotted.
What the close on each item
will be (open discussion, report, decision, follow-up.
Any special preparation
meeting roles help produce an optimal outcome. Each meeting should
are tools to solve business problems. The key steps in reaching closure with
consensus and commitment are:
Create a recognizable goal.
Elicit all ideas and
Devise strategic plans for resolution.
Create timelines and
Handle slippage proactively.
Acknowledge closure and
celebrate your success.
5. A meeting write-up should be a short document of accomplishment.
Try to include:
A summary of progress made on each item.
Any team decisions
accountabilities drawn and their timelines.
Any other carry forward
items for your next meetingAgenda, time and place for your next meeting if
Agenda, time and place for your next meeting if possible.
6. A meeting audit can help improve
the meeting process. This sheet can become a checklist for the meeting audit.
Substantively, you will build a positive meeting climate if:
Everyone feels included and
invited to participate.
Communication is solution oriented.
Pretended commitments are
item is closed in some form.
People generously acknowledge each others'
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