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For
Optimum Closure and Commitment
To achieve optimum closure,
consensus, and commitment on any number of issues, use the following check list
to prepare for a meeting. Press File Print Frame to receive two pages. Feel
free to distribute as many as you need.
1. When calling a meeting, decide:
What's the
purpose? What
will a successful outcome look like?
Who must attend to reach the
outcome? 2. Always
circulate a clear agenda to help people prepare. Your agenda should
include: A
brief description of each item and time allotted.
What the close on each item
will be (open discussion, report, decision, follow-up.
Any special preparation
needed. 3. Clear
meeting roles help produce an optimal outcome. Each meeting should
have: A
facilitator. A
scribe. A
timer. A
closer. 4. Meetings
are tools to solve business problems. The key steps in reaching closure with
consensus and commitment are:
Identify the
problem/issue.
Create a recognizable goal.
Elicit all ideas and
innovations.
Devise strategic plans for resolution.
Create timelines and
accountabilities.
Handle slippage proactively.
Acknowledge closure and
celebrate your success. 5. A meeting write-up should be a short document of accomplishment.
Try to include:
A summary of progress made on each item.
Any team decisions
made. Any
accountabilities drawn and their timelines.
Any other carry forward
items for your next meetingAgenda, time and place for your next meeting if
possible.
Agenda, time and place for your next meeting if possible.
6. A meeting audit can help improve
the meeting process. This sheet can become a checklist for the meeting audit.
Substantively, you will build a positive meeting climate if:
Everyone feels included and
invited to participate. Communication is solution oriented.
Pretended commitments are
avoided. Each
item is closed in some form. People generously acknowledge each others'
contribution. |
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For free consultation on your critical team/leader/performance
issues, or leadership training seminars in California or your own
state/country email
info@learningcenter.net
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